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Category: POPI Act

Electronic Filing: The Top 6 Benefits You Should Know!

Electronic Filing: The Top 6 Benefits You Should Know!

Electronic Filing! Is it the bane of our existence or our saving grace? We all are familiar with information overload. Thanks to the internet, we get information from various sources. Like articles, blog posts, infographics, videos, podcasts, etc. on any topic you can imagine at our fingertips. You are faced with many emails a day, often with important business documentation in the form of attachments. You need an electronic filing workflow, a structured file plan, and a standard naming convention….

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ERM: Getting smart with Electronic Records Management

ERM: Getting smart with Electronic Records Management

We all have heard that the introduction of computers will reduce actual paper documents. Sadly, this turns out to be false. We are creating even more paper records than ever before. But even worse, for every paper record, there is now also a digital record (or more!). Digital is easily duplicated. You send it on to a colleague, who saves a copy. Or what often happens, you cannot find the record, and retrieve it from your sent items and save…

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POPI Act Part 5: – Exemptions, Prior Authorisation and Codes of Conduct

POPI Act Part 5: – Exemptions, Prior Authorisation and Codes of Conduct

Previous: POPI Act Part 4 – Supervision: – The Role of the Information Regulator & the Information Officer In all instances, the Act refers to the POPI Act No. 4 of 2013.You can download the Act here. The last part in this series deals with another three functions of the Information Regulator. He determines when an exemption from the conditions of the processing of personal information applies and when pre-authorisation are required. He also provides guidelines and regulates the Codes…

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POPI Act Part 4 – Supervision: – The Role of the Information Regulator & the Information Officer

POPI Act Part 4 – Supervision: – The Role of the Information Regulator & the Information Officer

Previous: POPI Act Part 3: Direct Marketing & Trans-border flow of information In all instances, the Act refers to the POPI Act No. 4 of 2013.You can download the Act here. The Act provides for the establishment of an Information Regulator, who is responsible to supervise the implementation of the Act. It is important to note that every public and private body must appoint an Information Officer within their organisation to work with the Information Regulator, regarding compliance with the…

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POPI Act Part 3: Direct Marketing & Trans-border flow of information

POPI Act Part 3: Direct Marketing & Trans-border flow of information

Previous: POPI Act Part 2 – Conditions for the lawful processing of personal information In all instances, the Act refers to the POPI Act No. 4 of 2013.You can download the Act here. This is the last section dealing with the responsibilities of businesses as related to the lawful processing of personal information. The first one will have a massive effect on businesses as it restricts how marketing can be done via email, and then also regulator the trans-border flow…

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POPI Act Part 2: Conditions for the lawful processing of personal information

POPI Act Part 2: Conditions for the lawful processing of personal information

Previous: POPI Act Part 1: An Introduction In all instances, the Act refers to the POPI Act No. 4 of 2013.You can download the Act here. Chapters 3, 8 and 9 deals with the responsibilities of businesses in the processing of personal information. In this section we will look at the different conditions applicable for the lawful processing of personal information.

POPI Act Part 1: An Introduction

POPI Act Part 1: An Introduction

In all instances the Act refers to the POPI Act No. 4 of 2013.You can download the Act here. The POPI Act was signed as law in 2013. A longer lead-in time was given to ensure bigger business have enough time to ensure compliance. The Act affects all business, including small business and start-ups. Even if you just run a little one-man business from home. If you – in any way – collect personal information for business purpose, you need…

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POPI Act Terminology

POPI Act Terminology

What is the POPI act all about? The goal of the Act is the Protection of Personal Information, balanced against other acts like the right to information and the protection of important interests. Like the free flow of information within the Republic and across international borders. In order to understand the POPI Act, you need to know and understand the terminology used throughout the Act.